If it’s the habit around your office to throw documents that are no loner used into the recycling bin and run the bin’s content through the shredder when it gets full, then we need to talk.
First, you best hope that you’re not in contravention of any obligation your company has to protect the privacy of its employees, customers, suppliers and so on. Second, you’ll be lucky if you don’t suffer some sort of critical data loss.
It’s time to start thinking of leaving documents in recycling bin for shredding in the same way you would think of leaving a work station on and not password protected when it’s not in use.
The firs step in protecting the data on your documents is to develop and institute a document destruction process for your company. Here are some of the steps you’ll need to take to do so.
Create a Destruction Schedule
It’s a mistake to over react and destroy everything all the time. Different documents must be kept for different amounts of time. Make sure as many people as possible understand what docs have to be kept for what length of time.
Train Your Workforce
Taping a list of instructions above the photocopier just won’t do. Ongoing document destruction training for employees, from the moment they are onboarded, is critical to minimize data breaches.
The desk-side shredder destroys paper, but it doesn’t destroy data. You need a shredding process or document shredding company who can shred documents to the point where the data on the document is certifiably destroyed.
If your documents are destroyed off-site, they must be securely transported from your office to the destruction site.
Hey, once the data is gone, the paper is a valuable resource that will help reduce our dependence on harvesting trees.
If you need certified destruction of all your printed corporate documents, call us here at Papersavers.