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The Invisible Costs of Using on Office Shredder

July 24, 2017

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Every company must keep a close eye on the bottom line. If not, it won’t be in business for very long.

But, unfortunately, we too often take a straight-line approach to protecting the bottom line. That means, to reduce costs, we look at expenses incurred and address only those documented expenses.

But the hidden costs of any business process can have a bigger impact than any hard cost.

Nowhere is that truer than when it comes to assessing whether to shred documents in-house with an office shredder or to use a document shredding company. The following are among the invisible costs of shredding in-house that most businesses don’t consider:

1. Health Concerns

Few businesses realize that office shredders produce a fine paper dust, including the chemicals from paper manufacturing and ink that can affect their employees’ health, potentially increasing sick days and decreasing productivity.

2. Maintenance & Repairs

When you look at the cost of a shredder, think also about the costs you’ll have later to keep it running, and the downtime costs when it doesn’t.

3. Productivity Costs

You hired your employees to do work in which they are specialized, and that probably doesn’t include shredding. The more time they send shredding, the less time they spend using their core competencies.

Even if you do calculate how long employees spend shredding documents, don’t forget to include time spent clearing paper jams, clearing out over-stuffed collection bins and time spent removing staples and paper clips.

4. Employee Error

With an in-office shredder, employees can be free to shred any document they like, even if they don’t understand the retention requirements for that document. Lost documents, whether they end up in a shredder or not, are one of the biggest drains on productivity. A typical executive wastes 150 hours per year looking for lost data.

In addition to all of these points, businesses don’t often consider that many office shredders don’t do what they are supposed to do, which is to destroy information. Just because it says ‘cross-cut’ doesn’t mean the shredded paper can’t be pieced back together.

When you’re ready to certifiably destroy documents, and save money over using an office shredder, give a call here at Papersavers.

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